https://boardroomtx.com/how-to-run-board-meetings-in-times-of-crisis/

As the epidemic continues to spread the spread of the disease becomes more difficult for nonprofit board members to get together in person to discuss important questions and provide strategic direction. In response growing numbers of organizations are holding virtual meetings during the current crisis. Although it may be a hassle, it’s actually a great way for nonprofits and charities to make their meetings more effective and efficient.

In addition to reducing cost of overhead, online meetings are more convenient for all participants. Online meetings are more convenient for everyone attending. They do not have to worry about congestion, agendas for meetings or stress about travel which could cause them to lose focus during the meeting. This increases the likelihood that all board members attend the meetings in virtual format and participate in discussions.

Additionally, a reputable meeting management software allows you to record and archive your meetings. Even if it is not possible to attend the meeting in person, you can still access the documents and minutes later. This will allow you to look back and assess your choices and actions after the meeting has concluded.

Plan your virtual meetings ahead of time to ensure they’re efficient and effective as you can. This includes ensuring that the meeting takes place at a time that is suitable for everyone. It is also important to make sure that everyone is in an area that is quiet to minimize background noise. It is also important to conduct a roll call at the start of the meeting to ensure there is a sufficient number of quorum. Also, you should use the voting features of the meeting tool to keep engagement high, and avoid having to resort to verbally or even using a virtual “show of hands”.